EF Education First

Activities Coordinator

Do you like to have fun and make sure other people are having fun too? Do you light up a room when you enter and have an amazing personality? If so, you are the ideal Student Activities Responsible!


  • Organize and lead social, cultural, sporting, community activities program, day trips and excursions appropriate to students’ needs and age
  • Organize new student orientation, assist with registration of new students on arrival and organize new student arrival information packets - ‘Welcome Pack’
  • Achieve departmental KPIs set by the management
  • Manage finances to ensure activities remain within budget; manage activity stock and supplies.
  • Prepare and maintain notice boards around the school with relevant information, posters and so on relating to social activities
  • Produce weekly activities program and make this available to students
  • Promote school events and excursions in school, on Facebook and on students’ app and ensure they are always current and updated regularly
  • Manage and update the school’s Facebook fan page and other official social media daily, in a professional manner
  • Ensure that varied information is available to students for leisure time activities, such as tourist information for other destinations, what’s on guides, travel information and timetables.
  • Administer the ordering and selling of EF merchandise and gadgets
  • Responsible for petty cash for the school and ensuring accurate records are kept of these expenditures
  • Monitor stocks of student handbooks, binders, maps and student cards
  • Mentor assigned mentees and organize monthly mentoring activities
  • Responsible for the beauty check and the facilities of student lounge and rooftop area
  • To assist the School Director when required
  • Share school opening/closing roster and emergency on call duties with other school staff

Qualifications And Competencies

  • Advanced language skills in Japanese & English essential
  • Enthusiastic, upbeat and natural leader with high energy and entrepreneurial spirit
  • A flexible approach to work & hours of work undertaken is essential; evening and weekend work hours is required
  • Business-minded with strong sense of customer service
  • Able to remain calm under pressure & to diffuse potentially difficult situations
  • Excellent communicator both with students, colleagues, and external clients
  • Attention to detail, organized & thorough; goes above and beyond, never settling for status quo
  • Experience working with international students is a plus

Must currently be in Japan.

About EF Education First

At EF we believe that the world is better when people try to understand one another. Since 1965, we have helped millions of people see new places, experience new cultures, and learn new things about the world and about themselves. Our culturally immersive education programs—focused on language, travel, cultural exchange, and academics—turn dreams into international opportunities.

When you join EF, you join a multicultural and diverse community working across more than 600 schools and offices in 50 countries, all with one shared mission of opening the world through education. Whoever you are, whatever you are passionate about—we welcome you and want you to bring that to work every day. EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender, age, religion, caste, parental status, identity, experience and everything else that makes you unique.

Founded in Sweden in 1965, EF has schools and offices around the world, including hubs in Boston, London, Mexico City, São Paulo, Shanghai, Stockholm, Zürich, and more. Learn more at https://www.ef.com.
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